Tips for implementing Hybrid Work

The hybrid work model is becoming increasingly popular and seems to be the future of collaboration for many companies. Almost 62% of companies in Germany, for example, would like to adopt a hybrid approach in the future and give employees more flexibility - regardless of whether they are a start-up or a large corporation. In addition to flexible working hours and locations, however, companies' main motives include combating the shortage of skilled workers and cutting costs. But how can hybrid work be established in the long term?

Key facts

  • According to a recent study, 62% of German companies will be using hybrid working in the future. In the previous year, the figure was only 36%.
  • Motives for adoption are primarily to improve employee experience, positive effects with remote work & office cost savings plans.
  • To successfully implement hybrid working, companies must consider factors such as technology, communication, corporate culture and a new concept of space utilization.
  • The right technology & the right organization are central to the transformation.
Introduction of hybrid work

Hybrid work is gaining acceptance

After 2 years of the pandemic, various models have found their way into companies after various protective measures were removed. The fear that too much home office would reduce productivity, employee loyalty and seniority had not been confirmed. Many different studies disproved this. Nevertheless, employees did not want to give up the new flexibility, but still wanted to seek social contacts within the company. The compromise was the alternating model of hybrid working, which is slowly but surely gaining acceptance.  

According to a recent IDC study, 62% of the 300 companies surveyed want to pursue this approach. A year earlier, the figure was just half. According to the study, the motives for this are clearly discernible:

  • Improve employee experience
  • Continue positive experience with remote work
  • Make cost savings

What should be considered when switching?

There is no blanket answer to this question. Every company is different and has individual problems of varying scope. However, some problems are typical. To support the transition and transformation to the new work model, you should set the following goals and keep the following factors in mind:

  • Technology
  • Communication
  • Corporate culture
  • Space utilization concept

Technology: Appropriate tool for collaboration

Since many different factors are intertwined, a central platform for communication and organization is needed that picks up all employees and is actually used. In the best case, this platform should not only be suitable for communicating with each other, but also include the organization of workstation bookings. After all, hybrid working also means rethinking the office and sharing physical workplaces. For all of this, a central system is needed, which is implemented by the IT department, for example.

This not only facilitates organization, but also promotes exchange and collaboration within the workforce. After all, even those who are not in the office should be able to take part in meetings or events. The right technology can master this challenge and simplify the transformation to the new working model.

Communication: Constant exchange with employees

Regular contact within teams, departments and the entire company is important. In order for hybrid working to succeed, many small communication channels are important to promote team spirit and fuel exchange among each other. Structured, but also informal communication channels are the key to success here.

Important information should be deliberately communicated on specific channels. This way, everyone knows what is going on in the company, whether remotely or on site. In addition, weekly meetings should be another means of communication. But there should also always be time for informal meetings. This also supports the exchange of ideas, promotes bonds among employees and strengthens team spirit.  

Corporate culture: Picking up all employees

Collective norms and values are a central element of a corporate culture. It takes a little time and creativity to transport these values into the virtual space for old and future new employees. Because communicating, establishing and maintaining a corporate culture online means work.

However, it is important to pick up all employees, no matter where they are. Communication about shared values can take place in the office, but is not necessarily tied to a physical location. Team events or informal meetings among each other are key here - especially when it comes to onboarding new employees.  

Events can be held at regular intervals. It is important to create routines, rituals and traditions that employees enjoy participating in. This could be an online pub quiz or a team outing.

Organization: Space utilization concept

The switch between home office and office also has implications for office space. The concept of Hybrid Work can enable the reduction of space and desks. As a result, several employees have to share a space on different days. In order for each employee to have the security of having a guaranteed desk on the workday, the organizational effort sometimes increases here.

Here, too, technology can help to reduce this effort extremely. With a central tool, almost all resources in offices can be booked and the capacities in the office made visible. This offers incredible potential not only for employees, but also for companies. Employee behavior can be monitored and office space can be reduced or redesigned as a result.  

Introduce Seatti as a central tool for workstation booking

Technology plays a crucial role in ensuring that the transformation to the hybrid working model succeeds. It simplifies communication and organization within the company enormously.  

With Seatti, you can implement hybrid working quickly and easily in your existing system landscape, such as Microsoft Teams. This enables your employees not only to use desk booking, but also to book meeting rooms and parking spaces. In addition, employees can use the location overview to see which colleagues are currently coming into the office. In this way, you actively promote social interaction and collaboration within the company.  

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A portrait from Chris.